BUCS Update Gets Screen Makeover
About a year ago, we notified all customers that we are going to a higher screen resolution for the 2008 releases. The screen resolution would increase from 800x600 to 1024x768. If you do not have the higher resolution capability, the screen will be cut off. The reason for the increase in resolution is the need for additional space to present information. It will also allow us to rearrange information which will improve the appearance and usability. Here is a sample of the before and after appearance of a screen. By the end of 2008, all applications will be reworked. This is a massive, time consuming, but necessary job. It is an important step in keeping your software up-to-date.
In addition to the screen changes, over sixty items in BUCS have been updated this year. I am not going to discuss every item because the list is too extensive. That information will be in the release letter for BUCS.
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Accounts Receivable module has had a major overhaul. Over fifteen changes have been made. Many of the changes have resulted in streamlining the processing and improving options. Program changes were made to Billing, Receipt Posting, Credit Write-offs, Credit Memos, and Customer History. A new Customer History file has been added to the system which will facilitate a new A/R Receipt Reversal feature. If you have the Accounts Receivable module or have an interest in acquiring it, you should make a point of attending the User Conference this year.
E-mail notification has been added to the ACH for Accounts Payable. Now, you will be able to send an e-mail to a vendor notifying them that an ACH electronic payment has been generated and sent to their account. The e-mail will notify them of the invoice number, description, payment amount, and the date the transaction is likely to occur. I use the term likely because there can be a few days of float time that can occur when the transaction is in-process.
The Combining Chart-of-Accounts file will now be searched when entering the Combining Account Number in the Chart-of-Accounts. This will validate that the Combining number exists. The Combining number is used in the production of GASB 34 and FASB 117 reports.
A new option had been added to see previous monthly screens. This allows the information to be seen on the screen rather than just in a report.
General Ledger has had numerous changes made for new options, screens, and additional error checking on dates.
Accounts Payable has received major changes to Check Print, Purchase Orders, Standard Invoices, and Invoice Processing. Other A/P programs have also been updated.
This will be an important User Conference year because of the number of interface changes made as a result of the change in screen resolution and numerous other updates.
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